CEHD Research and Development
Questions? Contact whollis@tamu.edu

About our Office

We assist in the development and submission of research proposals, coordinate award documentation and manage post-award financial activities. We provide workshops for faculty and graduate students on grant submission, grant-seeking, and create compelling, competitive proposals. And we serve as a liaison to schools and other stakeholders in your research programs. The CERD pre and post award staff are happy to meet with you in your office to discuss any questions you have about your submission, project account, or outreach activities. Contact us.

Our Dean & Director

General Research Questions

  • Is there a pre approved Nondisclosure Agreement available?

    The Office of General Counsel has an approved mutual nondisclosure agreement that can be used and executed. If changes or modifications to this agreement are made, then the Vice President for Research must review and approve changes prior to execution.

  • What is the indirect cost return rate to PIs in CEHD?

    PIs will automatically receive at 10% return on the indirect costs generated on their projects.

    See the April 2014 memo on F&A distribution and the Research Development Fund.

  • What is the CEHD policy on indirect cost returns and salary savings?

    New Distribution

    F&A collected on projects established or renewed after June 1, 2014:

    • 60% to System Component or unit (TAMU)
    • 15% to Department or unit housing the PI
    • 15% to the Research Development Fund (RDF)
    • 10% to PI Incentive funds

    Salary Savings

    The Dean’s Office will keep 20%; 80% to the PI’s Department and distributed:

    1. if the department hired faculty to teach courses that grant-funded faculty buy out. That amount is subtracted from the 80% of salary savings left after the Dean’s office share;
    2. after the Dean’s 20% and course replacement costs get subtracted, the PI gets 33% as compensation or for other state approved uses. 67% goes to the PI’s department.

    The department receives all cost share and non-tenured faculty salary savings.

  • What are indirect costs (also known as F&A)?

    Indirect Costs are recoverable costs that are not identified with a specific sponsored project. Indirect Costs can be administrative expenses, library expenses, departmental administration, sponsored project administration, building and equipment allowance, and physical plant operation and maintenance. These costs represent a real expense, and when not recovered are a loss of research resources. You will also hear these costs referred to as F&A which stand for Facilities & Administration.

  • Where can I find information about the use of human or animal subjects?
  • What does Research Development Services in the Vice President for Research Office do?

    RDS facilitates major research through the development of disciplinary and multidisciplinary projects. More information available on the RDS website.

  • Is there a room that can be used for project meetings?

    621A Harrington can be scheduled for project meetings.

    Please call 845-5311 to schedule the room.

Post-Award Questions

  • What research titles are available and what are the procedures for posting and hiring?

    The following research positions are considered faculty-equivalent:

    • Assistant Research Scientist
    • Associate Research Scientist
    • Research Scientist
    • Postdoctoral Research Associate

    Additional information can be found on the Division of Research website.

Pre-Award Questions

  • Who can be a PI (Principal Investigator)?

    TAMUS Research Services provides the titles that are eligible to be PIs on a proposal. Look for the M that represents main campus, that applies to our college.

  • What is the first thing I need to do to submit a proposal?

    Submit a Proposal Notification Form (log in with Net ID). It is also a good idea to talk to your department head about the implications of a funded proposal. The pre-proposal form acts as a notification tool. Your department head and the Research Office receive copies of submissions. Please see Proposal Preparation and Submission through Sponsored Research Services.

  • How do I find funding?

    There are many resources to search for funding opportunities. The VPR-Division of Research maintains a page related internal and external Funding Oppotunities.  Contact cehdpreaward@tamu.edu for help.

  • Who are the SRS and CEHD contacts that will assist in the proposal process?

    SRS – Proposal Administration:  Elizabeth Johnston Vasquez, evasquez@tamu.edu, 458-8074

    CEHD – Research Development Officer:  Jesús Palomo, jpalomo@tamu.edu, 845-5353

  • What is the current indirect cost rate?

    Following are the currently negotiated indirect costs/Facilities and Administrative Cost Rates. Rate Agreement
    9/1/2015 – 8/31/2018                48.5% On Campus (Organized Research)
    9/1/2014 – 8/31/2018                48.5% Instruction (Instruction)
    9/1/2014 – 8/31/2018                28% On Campus (Other Sponsored Activities)
    9/1/2014 – 8/31/2018                8.5% On Campus (IPA Programs)
    9/1/2014 – 8/31/2018                26% Off Campus (All Programs)

  • How do I request a reduction in indirect costs?

    PI must submit a Request for Indirect Cost Waiver.

    It is approved by:

    • Your Department Head
    • The Dean
    • And the Senior Associate Vice President for Research.

    Submit an explanation of benefits to the System and the State of Texas to justify the different rate. Contact Jesús Palomo for more information.

  • What are the fringe and medical rates?

    The fringe benefit rate for employees is 17.5%. Graduate and undergraduate students are 10.7% of salary.

    The suggested medical insurance rate is $745/month for faculty/staff and $386/month for graduate students.

    Longevity is added for all personnel except faculty.  Escalation is set at 3% per year. 2016 Fringe Documentation

  • How much do graduate assistants get paid?

    Doctoral graduate students salaries are at least $1,750.

    Master students salaries are at least $1,100.

  • How much do I include for graduate assistant tuition on budgets?

    Fall (9 hours) $3,555.96
    Spring (9 hours) $3,555.96
    Summer (6 hours) $2,608.56
    TOTAL: $9,720.48

    2015-2016 Tuition Rates

  • What is the TAMU DUNS number?


  • What documentation is needed when TAMU is the prime and a sub-award needs to be issued to another party?

    The following information should be submitted to the pre-award contact in SRS.

    • Letter of intent
    • Contacts (technical/administrative)
    • Statement of work
    • Budget and justification
    • Prime award
    • Sub-Commitment Form